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Using the Creator’s Diary in the Most Fundamental Way Part 1: The Horizontal Part (Gantt Chart) is Essential

12/13/2018 Editor's Blog, Products Last modified 3 months ago

The Creator’s Diary is a diary combining a vertical part for managing your daily schedule and a horizontal part (a Gantt Chart) for planning projects.

Are you wondering why it’s formatted this way? Actually, the forerunner of this diary were schedule organizing sheets handmade by DRAFT designers.

How to set aside more time for tasks and for learning when every day is a busy day? How do to create an efficient schedule which frees up more time for personal time? Through such trial and error, DRAFT designers have been managing the progress of their projects using these schedule sheets for more than 20 years.

It’s been 12 years since the sheets were commercialized into the “Creator’s Diary” in 2006. This year, we changed the diary’s cover design as we looked back to what the designers were thinking when the diary was first made.

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With hectic lifestyles, there are probably many people who can’t properly deal with organizing their schedules. But would you like to think about using your time in an enriching way by tackling your personal time through a diary?

Here, we’d like to share with you our thoughts on how to spend time, and the most fundamental way of using the Creator’s Diary to its full potential by combining the use of the vertical part of the diary and the Gantt Chart on its lower half.


Laying Out Your Schedule by Using the Horizontal Part (Gantt Chart)

How to Use the Diary in the Most Fundamental Way

1. Plan your project using the horizontal part (Gantt Chart).

You can manage the tasks for several projects by using the lower half of the diary (the Gantt Chart part). To achieve your goal, it’s important to properly plan the path you’ll take to reach the finish line. First, have a bird’s eye view of your schedule, then plan your project by writing in your tasks (time).

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For example,
*time for organizing your thoughts
*time for research
*time for brainstorming
*time for output
*time for reviewing
*time for meetings and reports…

…and others. To ensure a project’s success, plan by starting at the deadline, and go backwards and write each task until you reach the start. By doing this, you will be able to grasp how long each task or step will take. In this way, you can also have a clear view of your upcoming plans, and you can prepare yourself mentally as well. This system also allows you to spontaneously see what you need to do right now from among the many tasks in your diary.

 

2. Plan your daily schedule using the vertical part.

After you’ve written your projects’ schedules in the horizontal part (Gantt Chart), plan your detailed daily schedule divided by task in the upper half (horizontal part) of the diary.

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By planning your daily schedule, it will be easier to grasp your free time. You can use this free time to polish your skills by researching or learning new things.

Also, if you look back and record your day, you can figure out the time you spent planning your schedule, which may be useful the next time you plan your day.


3. Have a bird’s eye view of everything by pulling the accordion-type pages open.

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Being able to see a year’s schedule by expanding the accordion-type pages in two-week, four-week, six-week, and other increments is useful in looking over your schedule all at once. The Creator’s Diary is formatted to have a vertical upper part, and a horizontal, Gantt Chart lower part where both short-term and long-term schedules can be clearly seen at a glance.

Moreover, by having a bird’s eye view of your whole schedule, you can envision future prospects and it’s easier to plan several projects happening simultaneously.

 

The Key to Project Planning is How You Use the Horizontal Part

The Key to Project Planning

The time you spend for research and learning elevates the quality of your work.

It’s an easy thing to forget, but taking time during your tasks to do research can actually be the most important thing. The time for research meant here is time spent looking for catalysts for new ways of expression and ideas. That would mean time for absorbing knowledge such as going to an art museum, watching a movie, meeting people.

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We’ve published an article here at D-BROS MAGAZINE entitled “A Dialogue with Satoru Miyata: Preparation is Courage.” This is precisely our thinking – spending time wisely for preparing such as time for research and learning elevates the quality of our work.

Properly understanding the tasks you write in the horizontal part and factoring in “research time” as another task will make the succeeding steps smoother, which could be the key to your project’s success.

A scheduling diary is not something you simply fill in – it’s something you use to plan your schedule yourself. The Creator’s Diary is not a tool for organizing your time – it’s a diary for organizing yourself. We hope that you will master using it, and that it will help in improving your skills.


▼You can buy the Creator’s Diary here

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▼We’ve written about ways of using the Creator’s Diary in this magazine. You can find more ideas in our back issues.
Utilizing the Creator’s Diary: Using the Lower Half for Projects Freely
This is How I Use My Creator’s Diary (by the Sales Team)
Utilizing the Creator’s Diary: Make it Your Very Own by Adding Accessories
Utilizing The Creator’s Diary: Organize Your Schedule Backwards
Utilizing the Creator’s Diary: Make Your Own Rules

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About the Author

Eriko Fujitani

Editor
Born 1982 in Tokyo Japan.
Graduated from Bunka Fashion College.
In 2011, Joined Draft co,ltd.